How To Send Certified Mail

Before knowing How To Send Certified Mail, we should know What is certified Mail? Certified Mail provides…

Before knowing How To Send Certified Mail, we should know What is certified Mail?

Certified Mail provides the sender with a mailing receipt and electronic verification that an article was delivered or a delivery attempt was made.

Certified Mail® service is a numbered service that:

  • Delivers the sender with a mailing receipt (as shown in these examples of Form 3800 / Receipt for Certified Mail)
  • Also provides electronic verification that a parcel was delivered or a delivery attempt was created. The delivery status can be retrieved in three modes:
    • Over the Internet at by typing the USPS Tracking® number shown on the mailing token
    • By calling using the item’s USPS Tracking number
    • By bulk electronic file transfer for mailers who deliver an electronic manifest to the USPS
  • Keeps a record of delivery, which includes the recipient’s signature, held at the Post Office™ of delivery two years from the date of mailing.

NOTE: The delivery record is not automatically mailed back to the sender with this service:

  • Signature proof can be ordered at the time of mailing by purchasing Return Receipt Service. Customers have the choice of receiving the return receipt by Mail or electronically.
  • Certified Mail can be suitable for refunds. See Is Certified Mail® Eligible for a Refund? 


  • Certified Mail® service is also public combined with three other services:  Certified Mail Restricted Delivery – Customers may direct delivery of Certified Mail only to the addressee (or addressee’s trusted agent)
  • Certified Mail Adult Signature Required – Customers may direct delivery of Certified Mail only to an adult.
  • Certified Mail Adult Signature Restricted Delivery – Customers may limit delivery of Certified Mail only to a detailed addressee or authorized agent who is 21 years of age or older
    • Available online and to retail mailers only
See also  Pitney Bowes Tracking

Download Form 3800 certified mail

How To Send Certified Mail

By Phone
By Bulk Electronic File Transfer
By Using the Internet
  1. You’ll require a Certified Mail form and a Return receipt to send certified mail. Please call University Print & Mail Services for these certified mail supplies.
  2. For correct mailing, place tags as follows.
  3. Peel the thin white strip from the top of the Certified mail form and place it in box 2 on the Return Receipt.
  4. For small envelopes, peel and place the Certified Mail Form at the top middle of the envelope. Make sure to vacate a 3.5-inch space at the top right corner to place postage.
  5. Fill out the Certified Mail form with the destination address.
  • It’s necessary to write in your school or department name inside the “Official Use” box with no initials.
  1. Address the front side of the return receipt with the recipient’s name and address in box 1.
  2. In Box 3, check Certified mail.
  3. Next, address the backside of the return receipt with the return address.
  • This will be mailed to the return address as a receipt after your certified mail has been delivered and signed by the recipient.
  1. Now, peel and place the return receipt on the backside of the envelope. And that’s it.
  2. For accurate placement on large envelopes or boxes, fill out the forms and put the labels the same way with one difference in the placement of the Return Receipt.
  3. Place the certified mail form at the top center with the Return Receipt instantly below it.
  4. Here are some examples of good placement. Don’t have your certified mail sent to you for wrong label placement.
  5. When your certified mail is sent to the post office, the Certified Mail Receipt will be separated and stamped with the date it was accepted and processed.
  • This receipt is filed at Print & Mail Services and stored for 8 years.
  1. The Return Receipt will be separated and mailed to the sender once the certified mail is delivered and signed by the recipient.
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Visit a local post office and obtain a Certified Mail Form 3800.

Remove the backing and place the sticker along the top edge of the envelope you are mailing, directly to the right of the return address area.

Pay the appropriate postage for the specified type of mail delivery

Decide if you want to purchase a restricted delivery service.

Determine receipt service.

Keep records

View the delivery information

How Much Does Certified Mail Cost?

USPS certified mail costs $3.55, complementing the postage required to mail your parcel. If you want to add a return receipt, that is an extra $2.85 for a mail receipt or $1.70 for an email.


How Long Does It Take To Deliver Certified Mail?

How long does it take for certified mail to arrive? USPS Certified Mail tours at the same speed as First-Class mail. It is believed First-Class mail needs first-class postage and certified mail fees. We’ve found that Certified Mail arrives at its destination address in 1 to 5 days.

How to Send Certified Mail USPS from Your Post Office

Step One: Go to Your Post Office

Step Two: Pop The Sticker On

Step Three: Pay The Right Postage Fee

Step Four: Consider Whether You Want to Use Restricted Delivery

Step Five: Consider Whether You Want to Use The Receipt Service

Step Six: Keep Your Records

Step Seven: Have a Look at The Delivery Information Online

Form 3800 Certified Mail Example


PS Form 3800 Download Printable PDF or Fill Online Certified Mail Receipt |  Templateroller

What happens if the recipient doesn’t sign for a certified package?

Certified mail must be signed for. … However, if he is not home, then the mailpiece goes back to the post office and the recipient doesn’t receive it until he makes an effort to go to the post office or arranges for redelivery at home. This can take several days

See also  Return to Sender USPS

Track Your Parcel Here < Parcel Tracking >


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